The IWPR Kazakhstan is looking for a part-time Finance Officer.
The Institute for War & Peace Reporting (IWPR) works with media and civil society to promote democratic values, peace building, and good governance in conflict-affected and fragile states. Since our founding during the Balkans conflict in 1991, IWPR has helped civic activists, human rights defenders, women’s rights advocates, and independent journalists make their voices heard and drive positive change in MENA, Africa, Asia, Europe and Latin America. We currently work in nearly 30 countries to build local capacities, strengthen civil society and media organisations, and empower civic actors to remove barriers to free expression and to promote citizen engagement and public dialogue.
Location: Almaty, Kazakhstan
Deadline for applications: 3 July 2022.
Reporting to: IWPR Central Asia Regional Director
We are seeking a part-time Finance Officer to be responsible to IWPR Kazakhstan Finance for the effective accounting, control and reporting on all financial expenditure related to IWPR’s Programmes in Kazakhstan.
Main Responsibilities:
- To be responsible to IWPR Kazakhstan Finance for the effective accounting, control and reporting on all financial expenditure related to IWPR’s Programmes in Kazakhstan;
- To monitor the financial performance of the Project to ensure that it is implemented according to budget and meeting targets for field, expenditure/cost recovery, alerting the IWPR Kazakhstan Country Director and and the Management Accountant in London to any issues affecting progress;
- To ensure on time all the local authority payments (taxes, social charges, pension funds) and report accordingly to these departments;
- To manage advance/expense claim system, bank transfers, reconciling claims promptly at the end of each trip; Ensure the payment of utility and other regular bills;
- To prepare monthly Field Office Monthly Expense Reports (FOMER’s) for sign off by the Country Director, communicating and resolving issues effectively;
- To work with the Programme team and Country Director to ensure project cost information is complete and accurate;
- To ensure that all relevant costs have been properly accrued and expensed to the Project;
- To provide the Management Accountant with relevant data for funder financial reports and assist in producing any exception reports required by funders and/or auditors in a timely manner;
- To review advance account reconciliations and other analysis for the Project, communicating and resolving issues in a timely and effective way;
- To develop quarterly expenditure forecasts to ensure the Project is completed within budget;
- To maintain a thorough understanding of all IWPR policies, procedures, and internal controls for the effective implementation of assigned Projects:
- To communicate regularly with the IWPR KZ Country Director, the Management Accountant and project staff on financial issues;
- To support and provide finance related training to/for staff as necessary;
- To prepare monthly expenditure for each Project Management Review;
- To ensure that all financial reports are provided to funders on a timely basis;
- To purchase and maintenance the office equipment with authorisation of Country Director and within budget;
- To maintain appropriate admin systems and procedures including setting up and maintaining office inventory;
- To maintain staff records and notify management of any arising issues as a back up to managers.
The successful candidate will have:
Essential Experience
- Minimum 4 years accounting experience with an approved Accountancy Qualification.
- Experience of working in a finance function for an NGO with a background in United States/UK Government and/or European Union grants/contracts strongly preferred.
- Experience of managing project budgets.
Knowledge/Skills
- Knowledge of financial regulations in Kazakhstan relating to NGOs and foreign organisations.
- Excellent financial report development skills.
- Advanced knowledge of 1C accountant software, EXCEL and Microsoft Office.
- Advanced understanding and experience with local authority requirements (local finance documentation, taxes, social charges).
Competencies
- Finance and resource management.
- Attention to detail.
- Analysis, decision-making and problem solving.
- Ability to manage own workload to tight deadlines.
- Team working.
Behaviours
- Act with integrity and in accordance with the Institute’s values and obligations.
- Recognise and value the contribution of others.
- Take responsibility for own decisions and actions.
Personal Qualities
- Commitment to equal opportunities.
- Ability to work effectively in a team with people from very diverse backgrounds and cultures and all social levels, in an open-minded and non-dogmatic way.
Special Circumstances
- Willingness to work out of office hours when necessary.
- Experience of expenditure reporting on grants and contracts.
Interested candidates must fill out a special application form at the link:
https://iwpr.bamboohr.com/jobs/view.php?id=276